You might have already seen the OCR tab inside the Veryfi hub and on mobile apps. This is the data Veryfi extracted from that receipt, bill, and invoice, which you can now use to create simple to complex rules.
Example rules;
A construction company can apply a Project based on a HomeDepot receipt where PO # is a specific value or project code,
A finance controller can set a policy that if a purchase total is above a certain price point to Tag that transaction for review,
Business owners can add a rule to Tag Invoices to be paid based on a certain text appearing inside the OCR text e.g. "Payable in 30 days"
... and any other rules you come up with. There is no limit.
Step by step: How to
[1] Let's take this simple receipt with line items from my Veryfi Inbox. When I VIEW a document I can see the OCR tab as outlined in the screenshot below.
[2] Pressing the OCR tab reveals a wealth of text data that Veryfi has extracted from the document. Let's highlight "Store: 1000" as the data point I want Veryfi to watch out for as documents arrive in my Inbox.
[3] Now let's head to Rules and add a Rule for "Store: 1000".
From CONDITION, select "OCR Text Contains," and
in the FILTER value, add "Store: 1000"
then finally select what it should do with it. In the example below, I am assigning a "CUSTOMER / PROJECT" with a value of "Sir Randy Bakonski: Apartment 101"
How to picture this in your mind
IF OCR Text Contains "PO 1234" THEN
Assign it Project "Sir Randy Bakonski: Apartment 101"
ENDIF
This logic is pretty straightforward, right? You can apply it to any dimension, such as Category, Tag, Payment Type, or Customer/Project.
Give it a spin, and let us know what you think.
Explainer video
Quick links to the mentioned pages:
Hub Inbox: https://app.veryfi.com/documents/
Hub Rules: https://app.veryfi.com/rules/
Video on Inbox: https://www.youtube.com/watch?v=ArwDHUPTdeI
Blog post on rules: https://www.veryfi.com/howto/rules/
If you need help please reach out on support@veryfi.com